Service 01 · Analysis & fit
Tender analysis & fit scoring
Before you sink days into preparation, find out whether it’s even worth it — an objective assessment of how well your company fits a specific public tender and your real chances of winning it.
Note: the percentages and values shown are illustrative samples, grouped around the real scale of our data. The concrete numbers are computed live for your tender.
The expensive question every bidder faces
Every public tender is an investment before you’ve even submitted a bid. Hours reading documentation, gathering references, filling templates, notarisations, bank guarantees — often 20 to 80 person-hours just to prepare. When the “should we bid?” decision is made on gut feeling, you risk it twice: either you pour resources into a tender you can’t win, or you skip one that was a perfect match.
The problem is that a surface reading of the notice almost never reveals the real picture. Selection criteria look achievable, yet a single line in the evaluation methodology can tip the scales toward a competitor who has already delivered a similar contract. A turnover requirement, a specific certificate, or experience of an exact value can quietly knock you out before the technical proposal.
Fit scoring turns that decision from a guess into a calculated choice. It answers three questions at once: do you meet the formal requirements, are you competitive against the likely bidders, and does the expected return justify the effort.
What the wrong decision costs
Data on the Bulgarian market shows how unforgiving the process is to unprepared candidates. In a large share of procedures, many submitted bids drop out at the selection and compliance stage — before price is even evaluated. That means simply showing up yields nothing if the company profile doesn’t match the requirements.
The figures below are illustrative samples, grouped around the real scale of our base of 84,532 tracked tenders and 205,000+ decisions and protocols. They show the typical order of magnitude, not exact official percentages — in the platform they are computed live for the specific sector and contracting authority.
The principle
A well-argued “no-bid” often delivers more value than three blind bids — it saves resources and protects your reputation with contracting authorities.
How fit scoring works
We run the notice, documentation and evaluation methodology through a language model trained on Bulgarian procedures, in a secure self-hosted environment. The system extracts every selection requirement, every evaluation criterion and every ground for exclusion, then matches them against your company profile — turnover, experience, staff, certificates, technical equipment.
The result is a numeric fit score from 0 to 100, broken down by category, plus a clear explanation behind each rating. You don’t get a black box — you get reasoning: which requirements you meet confidently, which are borderline, and which simply aren’t achievable right now.
- Compliance with selection criteria — turnover, experience, staff, certificates.
- Analysis of the evaluation methodology — where points are won and lost.
- Comparison with likely bidders based on their history.
- Effort vs expected contract value assessment.
What the fit score actually measures
Fitness isn’t a single number — it’s a balance between formal eligibility and real competitiveness. A company may meet every requirement (formally eligible) yet stand no chance against a competitor with a better price structure or stronger references. Conversely, a tender where you’re borderline on one requirement but the only real player in the niche can be an excellent opportunity.
That’s why we split the assessment into two layers: “Can we bid?” (eligibility) and “Can we win?” (competitiveness). Only the combination of the two yields a meaningful decision.
Formal vs substantive reasons for dropping out
The most painful losses aren’t to a better competitive offer — they’re to technicalities: a missing document, an expired validity, an error in a template, an unmet turnover requirement. These are “cheap” losses: preventable yet fatal. Fit scoring catches them in advance, because most are visible in the notice itself.
We distinguish two types of exclusion grounds. Formal ones are procedural — something is missing, uncertified or doesn’t match the template. Substantive ones are about content — you genuinely don’t meet an experience, capacity or technical requirement. The first are solved with precision; the second with an honest judgement on whether to bid at all or to seek a consortium / subcontractor.
Why this matters
If the reason is formal, the strategy is “bid, but flawlessly.” If it’s substantive, the strategy may be a consortium, a subcontractor, or deliberately skipping. A wrong diagnosis wastes time.
Example: what the conclusion looks like
The table below is an illustrative cross-section of an assessment by key requirements. It’s meant to show the format of the result you receive — a status per requirement, a risk level and a concrete recommendation.
| Requirement | Your status | Risk | Recommendation |
|---|---|---|---|
| Minimum 3-year turnover | Met | Low | Attach the NRA statement |
| Experience with similar scope | Borderline | Medium | Consortium or subcontractor reference |
| ISO 9001 certificate | Met | Low | Check the validity period |
| Expert with key qualification | Unmet | High | Bring in an expert before submission |
| Delivery deadline | Borderline | Medium | Assess capacity realistically |
An illustrative example of the result format. Real values are computed for the specific tender.
Why the data makes the difference
Fit scoring without historical data is just a careful reading of the notice. The power comes from context: which firms usually bid on this type of tender with this authority, what prices they submitted, on what grounds candidates were excluded in similar procedures. That context turns “looks achievable” into “here is your concrete position against the field.”
Our base links EOP outcomes with EU-wide TED data, enabling not just a national but a sectoral and cross-border view. For the bidder, that means fewer surprises and a more accurate decision on day one.
What you get
We deliver a short, readable document anyone on your team can use to decide — without reading the entire tender documentation.
- A numeric fit score with a category breakdown.
- A list of met, borderline and unmet requirements.
- A reasoned “bid / no-bid” decision.
- An initial indication of risks and possible moves (consortium, subcontractor).
Frequently asked questions
How fast can I get an assessment of whether to bid?
For most procedures an initial fit assessment is possible within the same business day after receiving a link to the tender and a short company profile. The exact timing depends on the volume of documentation.
What do you need to start?
A link to the tender in EOP (or its number) and basic company information — turnover for the last 3 years, relevant experience, key staff and available certificates.
Do you guarantee I’ll win if the fit score is high?
No. A high fit score means a strong position, not a guaranteed win — the final outcome also depends on the price proposal and competitors’ behaviour. The assessment reduces the risk of wasted effort and of exclusion on technicalities.
Are the figures on this page real?
The percentages and values shown are illustrative samples, grouped around the real scale of our base. The concrete numbers for your tender are computed live for the relevant sector and authority.
What happens if the assessment is “don’t bid”?
You get clear reasoning why — and possible alternatives: a consortium, a subcontractor, or waiting for a more suitable procedure. A reasoned “no” saves resources.
Other services
Risk assessment for public tender participation
Most disqualifications don't happen by accident — the risks are visible in the documentation if you know what to look for. We map them before submission so every decision is deliberate.
All servicesFull tender requirement evaluation
A public tender contains dozens of requirements scattered across the notice, documentation and templates. Miss even one — and all your preparation counts for nothing. We extract, categorise and evaluate every requirement so you know exactly what is asked and never overlook anything.
All servicesBid preparation for public tenders
Bid preparation is where most contractors lose valuable time and make errors that cost them the contract. We support you in drafting the technical proposal, price proposal, and all accompanying documentation — up to 5× faster, without sacrificing precision.
All services